Document Management
Create, organize, and collaborate on rich documents.
The Document Management Module in NOVOTAK is a comprehensive solution designed to help organizations efficiently organize, store, collaborate, and manage documents with advanced security and version control.
This module provides powerful tools for file organization, collaborative editing, secure sharing, and intelligent search — all within an intuitive, enterprise-grade interface.
Document Management
Create, organize, and collaborate on rich documents.
A comprehensive suite to organize, collaborate, and manage documents efficiently with advanced security and version control.
File Organization & Structure
Hierarchical file organization with folders and subfolders. NOVOTAK provides intuitive file organization with customizable folder structures, tags, and categories. Create logical hierarchies that match your business processes and enable easy navigation.
Version Control & History
Track document versions and changes with complete history. Maintain comprehensive version control with automatic versioning, change tracking, and rollback capabilities. View document history and restore previous versions when needed.
Collaborative Editing
Real-time document collaboration with multiple users. Enable simultaneous editing with real-time collaboration features, comment systems, and change notifications. Work together seamlessly on documents with conflict resolution.
Secure Document Sharing
Share documents securely with granular access controls. Control document access with permission levels, expiration dates, and password protection. Share documents internally or externally with complete security oversight.
Advanced Search Functionality
Powerful search across all documents and content. Find documents quickly with full-text search, metadata filtering, and advanced search operators. Search within document content, tags, and custom properties.
Document Templates
Standardize documents with customizable templates. Create and manage document templates for consistent formatting and content structure. Accelerate document creation with pre-defined templates for common document types.
Access Controls & Permissions
Granular permission management for document security. Define user roles and permissions with read, write, edit, and admin access levels. Control who can view, modify, or share specific documents and folders.
Integration Support
Seamless integration with popular file formats and cloud storage. Support for various file formats including Office documents, PDFs, images, and multimedia. Integrate with cloud storage providers and third-party applications.
Document Audit Trail
Complete audit trail for document activities and changes. Track all document activities including views, edits, downloads, and shares. Maintain compliance with detailed audit logs and activity reports.
Backup & Recovery
Automated backup and disaster recovery capabilities. Ensure document safety with automated backups, redundant storage, and quick recovery options. Protect against data loss with comprehensive backup strategies.
Document Workflow Automation
Automate document workflows and approval processes. Create automated workflows for document review, approval, and distribution. Set up triggers and notifications for streamlined document management processes.
Benefits of NOVOTAK Document Management
Enhance collaboration, ensure security, and streamline document workflows across your organization.
Enhanced Document Organization
Hierarchical file structure and intelligent categorization ensure documents are organized logically and can be found quickly, reducing time spent searching for files.
Improved Collaboration
Real-time collaborative editing and commenting features enable seamless teamwork on documents, reducing email exchanges and version confusion.
Enhanced Security & Compliance
Advanced access controls, audit trails, and secure sharing features ensure document security and help maintain compliance with industry regulations.
Version Control & Recovery
Comprehensive version control and automated backup features protect against data loss and enable easy recovery of previous document versions when needed.